My Favorite Scroll PDF Exporter Feature: Quick and Easy Template Exchange

Is there a quick, easy, and reliable way to migrate a Scroll PDF Exporter template between systems?

In this blog post, I'll introduce a very useful feature for migrating PDF templates between Confluence instances – from a Confluence development system to the production server, for example. I will also share a pro tip that will help you significantly accelerate your template customization.

When developing in-style PDF export templates for our customers, I’m always impressed by how much Scroll PDF Exporter can accomplish – especially in comparison with Confluence's limited built-in export abilities.

My favorite feature of Scroll PDF Exporter is its template import/export functionality. It saves a lot of work – for me and for our clients. This powerful feature is ideal for when templates need to be migrated. For example:

  • If the need arises to deploy PDF templates from local Confluence instances to the main Confluence system, or from a test system to the production environment.
  • If you want us to have a look at your PDF template, and you need a quick way to share it with us.
  • If your corporate design guidelines change, and the current templates need to be replaced.
  • If you want to make a space-specific PDF template globally available in Confluence (or global templates available only in a single Confluence space).

What's in a PDF Template?

Scroll PDF Exporter templates define page layouts. In many cases, they also include custom styles, images, additional fonts – anything that might be determined by your corporate design policies or your organization's visual style guide.

Even advanced formatting such as complex pagination, title page formatting, and running headers/footers can be defined rapidly with K15t Software’s Scroll PDF Exporter.

Manually copying a template’s layout properties, styles, images, and font files between systems would be tedious, inefficient and prone to errors. Let's take a look at a better way of accomplishing it.

Templates Exchange Made Easy – Step by Step

All it takes is a few clicks to place entire template definitions in a ZIP file and upload them to Confluence.

Downloading a template:

  1. Open the Space Admin page (or, for global templates, open Confluence's Administration Console).
  2. In the Scroll PDF Exporter section, choose Templates.
  3. Find your desired template and click the Download button, and save the template’s ZIP file on your computer.

Uploading a template: 

  1. In the Scroll PDF Exporter section, choose Templates.
  2. Click the Upload existing template button.
  3. Choose a template ZIP file from your computer, and click Save.

Once you have uploaded a new template, the layout and design settings will become available immediately. The final step is to create an export scheme which will be available to your Confluence users. Alternatively, you can modify an existing export scheme.

To create an export scheme from the newly uploaded template, just click the Create Export Scheme button and configure it as necessary.

Switching Layouts and Designs in Just a Few Seconds

Corporate design rules can change, and sometimes you will need to update the template of an existing export scheme. After uploading the Scroll PDF Exporter template, you don't need to create a new export scheme. Just edit your existing global or space-specific export scheme.

In the General tab, choose the new template from the list and click the Save button.

Your Confluence users (and even automatically triggered exports) will now use the new template whenever an export is performed using this export scheme.

Pro Tip: Speeding Up PDF Template Development

When developing a PDF template, you will quite often find yourself changing something in the template, saving it, exporting a Confluence page, and checking the resulting PDF document. Usually, these steps are repeated until the template contains the formatting.

To speed up this process, we have provided functionality to allow you to change your CSS locally on your computer, and upload it once it is complete. All it requires is access to your Confluence server's temp directory, and for you to download and run a JAR file. You can find more details in the Scroll PDF Exporter support documentation.

If you want to speed up development of complex PDF templates even more, feel free to contact us at We also offer template development as a professional service.

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